Workgroup Chair Responsibilities
2.7. Workgroups
2.7.1. Responsibility
The technical standards development and supporting work of RESO will be conducted through one or more Workgroups established by the Board of Directors. Workgroups shall develop the technical standards and conduct the transactions to support the business processes for which they are responsible. The EO and the Administrator will oversee the work of the Workgroups and any Workgroup activity may be begun or halted by a request from the EO. The Board of Directors Standards Committee will establish and dissolve Workgroups.
2.7.2. Workgroup Participation
Any Participants may participate in any Workgroup activity. Positions of Workgroup Chairperson or Vice Chairperson however are generally reserved for Subscribers. Non-Subscribers may serve as Workgroup Chairperson or Vice Chairperson only with the approval of a majority of the Board of Directors. A Subscriber or non-Subscriber shall have one vote in each Workgroup in which they actively. Workgroups shall follow a published agenda and facilitated meeting structure and process to assure procedural fairness and efficient conduct of meetings. Minutes and deliverables will be shared via appropriate tools such as email List Serves and web sites, and other such tools as may be provided by RESO or by Workgroup participants, provided that such tools do not prevent access to information by any Participant. Each Workgroup shall establish and document its own meeting quorum and attendance requirements, subject to the approval of the Board of Directors as applicable. Acceptance of the IPR Policy and the Antitrust Policy is mandatory for all Participants.
Roles and Responsibilities
Chairperson - the role of the Workgroup Chairperson is to facilitate the Workgroup's work flow, manage projects, assign tasks and report progress to the RESO Executive Officer and Board of Directors. When necessary, the Chairperson may create Committees within the Group.
The Chairperson will also become a Participant in either the Business Committee or Technical Committee and must take an active role in that Committee. It is the responsibility of the Chairperson to ensure progress of the Group is being made and reported back to the general community.
The RESO Board of Directors and Executive Office may conclude requirements have not been met and, therefore, Workgroup progress is not sufficiently being made. If this occurs a new Chairperson will be elected by the Workgroup.
Once a Chairperson has been voted on and appointed by the Workgroup, the Chairperson must facilitate the voting and appointment of a Vice Chairperson and Scribe. The Workgroup members will vote on both positions
Vice Chairperson - the role of the Vice Chairperson is to manage Chairperson tasks when the Chairperson is not available
Scribe - the Scribe will record and provide meeting minutes to the Chairperson for approval before submission to the Board of Directors following every conference call and in-person meeting
Conference Calls
The Workgroup will establish periodic conference calls. Calls should occur with appropriate frequency; weekly, bimonthly or monthly, depending on the requirements of the Workgroup.
NAR will provide a call number
Once established, conference call information must be posted by the Chairperson to the appropriate Workgroup page on RETS.org
Reporting
Training will be provided to each Chairperson to enable minutes, reports and any documentation to be posted to RETS.org
It is the responsibility of the Chairperson to ensure all documentation is posted to the Workgroup page on RETS.org
Monthly Progress Reports must be submitted by the Chairperson to the RESO Board of Directors
Periodic Goals and Action Item reports, as defined by the Board of Directors, must be presented to the Board of Directors for approval. Once approved, Reports must be posted to the Workgroup page on RETS.org.
Meetings
The Chairperson of each Workgroup must submit to the Board of Directors or Executive Officer any specific needs they have for an upcoming trimester meeting.
The Chairperson will cooperate with staff in creating meeting agendas.
Each trimester meeting includes a Workgroup Update. This update should be given by the Chairperson or by someone appointed by the Workgroup. Updates should include a description of any progress made since the previous trimester meeting as well as upcoming Goals.
If a Workgroup concludes additional in-person meetings are required, the Chairperson is responsible for submitting a request, along with any supporting documentation to the Board of Directors and Executive Officer. The Chairperson is also responsible for the organization and scheduling of the meeting itself. When appropriate, NAR will provide staff assistance and funding for meeting at the discretion of the Board of Directors and Executive Officer.
If any funding is required to enable the Workgroup to create Work Product a proposal must be created and submitted to the entire Workgroup for approval. Once approved, the proposal, along with financial oblications, must be presented to the Executive Officer for approval.